First-time users: please review the site's moderation policy

Somebody mentioned Baralga in this discussion.

Wikipedia has a very long list of time tracking software.

Which one(s) would you recommend? Any special features that could come handy in our line of work?

asked 24 Feb '13, 13:45

Gaspar's gravatar image

Gaspar ♦
3.3k101729

edited 24 Feb '13, 17:02

Nacho's gravatar image

Nacho ♦
62181532

You might also want to try out WorkTrail: https://worktrail.net/ . It is a web based time tracking application (also available for android/ios). It is currently quite generic (and still free to use), but we are looking for partners to add modules for different industries. So if additional features are required to fit the workflows of translators just contact us so we can improve our product.

(23 Jul '13, 07:27) hpoul

Yes, Baralga is quite a good software, but there might be better software available - I simply got used to it. One downside of Baralga is that it does not have a printing option. So whenever I want to print out a time-sheet for a client, I need to print a screenshot. What I like about Baralga is, for example, the way in which you can visualise your activities as a pie-chart.

Here are my recommendations of what to look out for when selecting your time-tracking software:

  • You should be able to define your own accounts (e.g. by name of client or by type of activity - or both, so you can see how much preparation, travelling and interpreting time went into one assignment)
  • The software should be easy to handle, i.e. you should be able to easily switch from one account to another, for example whilst you are working on your computer and are accepting a phonecall from another client. You will also be astonished to find out how much time goes into reading and writing e-mails from and to clients - so it helps to track this time as well.
  • Nowadays you should probably opt for a software which will run on all your devices, including your smartphone, if you like to use it.
  • Your software should have a printing option.
  • One important feature is that you should be able to add comments to your entries and rename your accounts once an assignment is over. For example you might want to add the activities which concerned one single client to your general statistics once the assignment is over.

Here are some suggestions of accounts you might want to define:

  • Bookkeeping
  • Translation
  • Preparation for interpreting assignment
  • Interpreting during conference
  • Customer aquisition
  • Time spent travelling
  • Time spent recruiting colleagues
  • Teaching
  • Time spent working for professional organisation

These would be accounts which you might want to rededicate after the assignment is over:

  • Client A - preparation

  • Client A - travelling

  • Client A - interpreting

When preparing for another assignment whilst I am travelling, I split the time between travelling and preparation.

All the best and have fun tracking your time!

permanent link

answered 24 Feb '13, 14:55

AlmuteL's gravatar image

AlmuteL
3.7k91520

edited 24 Feb '13, 15:06

I've tried dozens of products over the years and have recently found was I was looking for with Toggl

  • works both online and offline
  • has native clients for desktop computing and mobile, including Android
  • Fast automatic synchronisation between all clients
  • Time-tracking is project-based (think of a project as an interpreting assignment for instance)
  • Projects can be free-standing or assigned to clients
  • Works both with a timer and in manual time entry mode
  • Supports flat taxonomies (tags) in addition to hierarchical classification by client/projects
  • Nice reporting and export functionality throughout
permanent link

answered 25 Feb '13, 09:01

Vincent%20Buck's gravatar image

Vincent Buck ♦♦
3.4k173048

Thanks for your input, Vincent! I'll give it a try and use it to track the time I spend trying all the free solutions before eventually ending up paying for Toggl's service. ;-)

(25 Feb '13, 09:27) Gaspar ♦
1

+1 Wow! This has been for me THE highlight in 2013. I have also tried many programs in the past, including Baralga, and wasn't really convinced until you mentioned Toggl today. I spent a total of 38 minutes (tracked with Toggl) setting it up, creating tags and reading some FAQ's and it is now running on the cloud (and on Android)! Thanks a lot for this wonderful tip!

(25 Feb '13, 14:46) Nacho ♦

I'm using TimeEdition. It was free and it's rather basic. My main complaint at the moment is that I can't sync laptop and desktop (I think I could export all the data from one to the other, wipe the first clean and start again, but it's hardly elegant). It offers a breakdown of client/project/task which seems useful but I'd love a pie chart like Baralga has (see above).

Another slightly annoying feature is that it thinks in a 24h clock but only shows you a 12h clock. So if you enter 9-11 you won't know it was 9am or pm until you try to enter something for 9pm the same day and it tells you that slot has already been recorded.

It's worth trying, but I hardly say you'd better drop everything and move over to TimeEdition because you're missing out.

permanent link

answered 25 Feb '13, 12:33

Andy's gravatar image

Andy
4.7k142233

edited 26 Feb '13, 02:53

I just thought I would add to this in the light of a couple of years more experience...

I used TimeEdition for around 18 months and was quite disciplined in using it. But eventually I found that the information was of no use to me whatsoever. I simply didn't make time-allocation decisions based on what was there. I know if interpreting work is reasonably paid and preparation time is never going to be the deciding factor in taking the work or not. And for other stuff I either knew an activity was time-intensive and/or badly paid anyway and avoided it. Or chose to do things for reasons other than the time/money ratio - for example I wanted to do something that I found interesting!

I stopped using TimeEdition (and everything similar) 9 months ago and couldn't be happier!

(31 Oct, 04:35) Andy
1

Hi Andy, I agree with your assessment for assignments that I would do personally. But wouldn't the major value in using time-tracking be more for consulting interpreters who could then have support for showing their clients that yes, they really did spend that much time organizing, and hence should be paid for it appropriately? After all, clients are used to other professionals doing the same thing, so are used to it; and some CIs might start understanding how much time really does go into supporting that particular client!

(31 Oct, 06:17) JuliaP

I can see that being useful Julia, yes. But I got the impression that the answers in this thread were more generally aimed at all of us

(31 Oct, 06:20) Andy
2

Hi Andy, thanks for sharing your experience. First of all, everybody is free to do what they are happy with. Let me say, however, that my experience is the opposite. I intended to stop time tracking because I got less disciplined, but found that I have become a time tracking addict. I cannot live without the informative results of my analyses, I would really miss them. Maybe it is because I use time tracking for a different purpose. In actual fact, I do not believe in "time management". I think we are all very bright and would not waste our time on things that are not worth our while. However, I believe in profitability information. Let me give examples of info that I would not want to miss: 1. Since I have a family I decided not to work full time anymore. My objective is to work 3/4 - I simply track whether this works out and see that in normal months I work 90-120 hours which is fine. 2. Compared to 6 or 7 years ago I have lost some recurrent job volumes which were not very well-paid (not very profitable). If I did not have the information that these jobs were not profitable, I would probably have tried to get them back, but I didn't. Why? Because I know today that I have translation jobs which are much more profitable than these interpreting jobs. I translate more now than in the past, and sometimes earn up to 50% more per hour of time input. 3. I have had jobs where I earned less per hour than a German plumber and about half of what my IT support guy costs me. I was keen to track this and to make sure that it gets more, and if in some projects it doesn't at least I have information WHY or decide whether I will do a job like this again. In conclusion: I found that my interpreting work was NOT reasonably paid more often than not. And: yes, in my case preparation work is a deciding factor for me whether or not to take on a job. Just recently I declined a mediocre-paid job and 2 days later accepted a well-paid one with nearly no prep-time for the same date.

(31 Oct, 10:48) Julia

I love DueTime, it is an iPhone App (costs nothing or very little). You define "projects" (i.e. your clients or assignments), and tasks (the tasks that Almute listed, for example). What is great about DueTime is that analyses are possible right in the tool itself, it is not necessary to export to xls for example to filter out: - how many hours total worked in a day, in a week or a month. - how many hours worked for one specific client/project - how many hours worked per task (i.e. translating, proof-reading, etc, whatever task you defined)

Also, because I have defined my overhead time as a "project", I can filter out billable vs. overhead time. This means, whenever I time tasks such as "office work, accounting, marketing, association work", the project I click is "overhead". I can then define a filter for "overhead", and it will give me all the overhead hours in a day, a week or a month. DueTime works according to the basic principle that you clock in and clock out of your project with a push of a button. But of course it also allows retrospective manual entries or editing.

When I ask people why they do not do timetracking they tell me they feel it is time-consuming (or a waste of time). I can tell you that those who are actually doing it have never said that.

If I have a day of multitasking I tend to not clock in and clock out. I just roughly extrapolate at the end of the day: ok 2 hours marketing/overhead, 1 hour translating/customer x, 2 hours tax return/overhead. In due time, making these entries for a whole t day in retrospec takes no more than 3 minutes.

permanent link

answered 01 Mar '13, 08:25

Julia's gravatar image

Julia
634245

Thank you very much, Julia and Vincent...if both of you could find it in your hearts to compare your two favourites and let us know the comparative shortcomings/advantages... I for one would be very grateful :-)!

(01 Mar '13, 09:05) msr

I recently installed timecase http://www.timecase.net because it's very easy to use and my employees like it. It has very good reporting system as well as user roles built-in. Recommended

permanent link

answered 27 Mar '13, 05:47

mstojanovic's gravatar image

mstojanovic
(suspended)

I'd definitely recommend that you take at look at TimeSheet Reporter, which is a time tracking tool that makes it possible to register time via your Outlook calendar. More info at http://www.timesheetreporter.com.

NB. I'm affiliated.

Cheers,

permanent link

answered 24 Feb, 08:51

Thomas%20Te's gravatar image

Thomas Te
1

thanks for the sharing, i just like the topic you write.. cara daftar facebook

permanent link

answered 27 Oct, 07:06

sanahwinari's gravatar image

sanahwinari
(suspended)

Your answer
toggle preview

Follow this question

By Email:

Once you sign in you will be able to subscribe for any updates here

By RSS:

Answers

Answers and Comments

Markdown Basics

  • *italic* or _italic_
  • **bold** or __bold__
  • link:[text](http://url.com/ "title")
  • image?![alt text](/path/img.jpg "title")
  • numbered list: 1. Foo 2. Bar
  • to add a line break simply add two spaces to where you would like the new line to be.
  • basic HTML tags are also supported

Question tags:

×12
×8
×3

question asked: 24 Feb '13, 13:45

question was seen: 3,356 times

last updated: 31 Oct, 10:48

interpreting.info is a community-driven website open to anyone with questions and/or answers about interpreting, i.e. spoken language translation

about | faq | terms of use | privacy policy | content policy | disclaimer | contact us

This collaborative website is sponsored and hosted by AIIC, the International Association of Conference Interpreters.